Toastmasters Tip: 14 Steps for Being an Outstanding Toastmaster of the Day

by Allan Misch and Allan Kaufman

You should be assigned the role of Toastmaster of the Day only after you have first served as Table Topics Master and General Evaluator. We also recommend that you give at least your first three speeches. As the Toastmaster of the Day, you are the program coordinator and emcee of the meeting. A lot is involved. You shouldn’t be asked to serve in this role until you are ready. However, we encourage you to volunteer once you have served in the roles mentioned above.

As the Toastmaster of the Day…

  1. Email all the participants at least a week before the meeting asking them to confirm and for the speakers to supply you with their introductions (see Step 7). Call those speakers that do not respond to your email at least 5 days before the meeting.
  2. Call the Table Topics Master and General Evaluator three days before the meeting if they did not respond to the email.
  3. Ask the General Evaluator to call the Speech Evaluators and Timer, Vote Counter, and Grammarian (only those that did not respond to the email) and get back to you so you can prepare the agenda.
  4. Usually, put the speakers in order of their experience/level, least experienced first.
  5. Consult with the General Evaluator and assign Speech Evaluators so you have an experienced Speech Evaluator evaluate an advanced speaker.
  6. Print the agenda. Include the speaker’s qualification level after his/her name. Bring about 5 to 10 extra copies of the agenda (more than your total active membership) to the meeting. You should find the qualification levels on the master schedule.
  7. Ask the speakers to email their introductions to you, and to bring introductions to the meeting. The introductions should include:
    1. their program manual speech number assignment
    2. the purpose of the speech
    3. something about them
    4. the timing for the speech
    5. the title of the speech.Refer to our article Toastmasters Tip: Two Powerful Techniques for Introducing a Speaker.
  8. Bring your introduction to the meeting for your Toastmasters club president to introduce you.
  9. Prepare remarks that explain to guests how your program works, including the main parts of the program. However, rather than going into a lot of detail about each part, allow the Table Topics Master and the General Evaluator to explain fully their parts when they are at the lectern.
  10. Arrive early to the meeting. Distribute the agendas and finish any last minute details, including any needed changes, subtractions, or additions to the program.
  11. Be sure to mention any changes to the program so members and guests can adjust their agendas.
  12. Always lead the applause before and after you introduce anyone. Remain in front until you turn control of the lectern to the person you introduce.
  13. Ask for the vote if the Table Topics Master or General Evaluator forgets to ask for the vote for best Table Topics Speaker or best Evaluator.
  14. Thank everyone for participating and then return control of the meeting to your presiding officer.

Follow these 14 steps and you’re guaranteed to do a great job as Toastmaster of the Day.


©Allan Kaufman and Allan Misch, 2003-2013. All rights reserved. The authors give permission to reproduce this article; disseminate it; publish it in print, electronic form and on a website as long as it is not edited and carries the byline and contact information.

Allan and Allan are members of the Randallstown Network Toastmasters Club. They specialize in rapidly reducing public speaking fear and offer 4 valuable, complimentary videos on “10 Critical Strategies to Make Your Presentation Slides More Memorable” and public speaking tips in their complimentary No Sweat Speaking™ newsletter. Get it at

More in this section: Toastmasters Tip: How to Look Good as a Toastmasters Table Topics Master | Toastmasters Tip: JOG to Win that Toastmasters Evaluation Contest | Toastmasters Tip: Seven Keys to a Successful Toastmasters Evaluation | Toastmasters Tip: Six Keys for a Winning Toastmasters Table Topics Presentation | Toastmasters Tip: Two Powerful Techniques for Introducing a Speaker